Communication is key in any business, not least between employees and HR teams.
From performance reviews to handling requests for annual leave, there are several ways in which an online HR system can help to streamline office communications. Each business is different and has its own goals and processes but there are ways in which HR systems can be adapted to suit companies of all different sizes and sectors. Here are four tips for ways in which you can minimise administrative tasks and stay organised while also improving communication within the company.
More Accessible Request Forms
Paperwork is one of the biggest pain points for any business and it’s one of the key areas where having an online HR system can be really helpful. From expense reimbursements to office supply requests, complaints and requests for time off, HR systems make the process of filling out and storing forms of all different types much easier. It also takes a lot of administrative time away from HR teams so they can focus their attention on more pressing issues in the company.
Making Communications Mobile-Friendly
Employee engagement is an increasingly important issue for businesses and having disengaged employees can actually end up costing companies billions each year. One way to achieve this is to find new ways to connect with employees. Mobile devices provide instant access for staff and HR communications can make use of this technology through virtual messaging and easily accessible storage of documents and files. With everything on a mobile device, HR communications can be a lot more interactive and streamlined. This is ideal for companies where staff members travel for work or for global companies where meetings are held with individuals in different countries – files and documents can be accessed by everyone, making meetings much more successful and efficient.
An Integration of Email Marketing Systems
Email marketing systems aren’t just the marketing teams’ concern – HR departments can also use them as a way of communicating internally within the company too. HR teams can utilise employee data to make these communications more personal to the teams, such as work anniversaries, birthdays or successes within the company that individuals have played a part in. Not only does this make the communications more interesting for staff, it also boosts morale and helps individuals feel valued.
Automated Reminders for Deadlines
Document collection can also be streamlined using online HR systems, such as storing copies of identification for new starters and employee authorisation documents. But it can also be used to automate email reminders for deadlines, such as performance reviews. Not only does this avoid the hassle of chasing up individual employees and tracking each document but it also helps eliminate the stress on both sides from over-communication. HR teams can also implement a tracking system that tracks the form completion progress so they can see which employees have submitted the form and how far others have got through it.